Algonquin West ATV Club

Meeting Minutes

Monday, March 13th, 2023 @ 7:00pm Novar Community Centre

Attendance: KevinRyan,BobHarrison,KyleRyan,BillBird,AmandaTraves,SusanFetterley, Brent Stapleton, Fraser Bull Regrets: Donna Westrop, Brent Stickland, Richard Zdriluk, Brent Rudachuk

  1. Welcome: 7:03pm
  2. Approval of Agenda: 1st by Bob Harrison, 2nd by Fraser Bull
  3. Approval of Previous Minutes: 1st by Bob Harrison, 2nd by Bill Bird
  4. Business arising from Previous Minutes: Picnic Tables have been invoiced and paid. Price of food for Spring Rally has not been received yet.
  5. Financials:
    • Almaguin Highlands Advertising – Motioned by Susan Fetterley to Advertise in the Almaguin Highland 2023 Magazine for $255 plus taxes for a business size ad – 1st by Fraser Bull, 2nd by Brent Stapleton- All in Favor
    • AD&D Insurance – Motion by Susan to renew for April 15th, 2023 to April 15th, 2024 for a total of $341. 1st by Fraser Bull, 2nd by Bill Bird- All in favor
    • Motion to accept Financials by Brent Stapleton – 1st by Amanda Traves, 2nd by Fraser Bull
  6. Membership:
    • Motioned by Susan Fetterley to purchase a laptop to be used for Membership by Amanda Traves. 1st by Fraser, 2nd by Kyle Ryan – All in Favor.
    • Motioned by Susan Fetterley to purchase AWATV Club Pass Booklets at $389 plus taxes and shipping for 40 booklets of 25- 1st by Amanda Traves and 2nd by Fraser Bull- All in favor.
  7. Review from Family of Clubs Meeting:

• Changes to Not for Profit Act – We need to have our bylaws undated before October 2024.

  • Directors need to be reported and updated after every AGM and anytime there is a change in directors
  • Brent to Reach out to Park to Park – re Agreements
  • Polaris Ride Command maps need to updated – Fraser Bull to be set up with access
  • It was recommended to promote What 3 Words on website for members to use on trails
  • It was discussed about meeting twice a year with the Next Meeting for the Family ofClubs to be planned for the End of November or Beginning of December

    8. Spring Rally:

  • Outhouses – One for Kents Mill Rd and Wigeon Lake plus one wash station One for fieldTwo for Edgewater Park Lodge
  • Registration capped at 350 Riders- Pricing $75 for Members/$85 for non-members
  • Poker Hands 1st $500, 2nd $300, 3rd $100
  • Liability Waiver to be mailed out to participants and filled out and collect day of Rally
  • Work Dates- Saturday, April 22nd and Sunday, April 23rd Trail Work DaysThursday, April 27th to put Arrows up and Friday, April 28th to get Canteen Ready
  • Everyone Needs to Collect Prizes!!!9. Other Business:
  • Legion Appreciation Roast Beef Dinner Wednesday, April 19th @ 6pm, Social Hour @5pm. Kevin Ryan and Bob Harrison to attend. Susan to RSVP.
  • Next Meeting scheduled for Monday, April 17th at 7pm at the Novar Community Centre

10. Adjournment: Motion to Adjourn at 8:39pm by Kevin Ryan, 1st by Bob Harrison, 2nd by Susan Fetterley