Algonquin West ATV Club
Annual General Meeting
Sunday, May 4th, 2025, 10:00am
Emsdale Community Centre, Room 2
Attendance: Brent Stapleton, Kevin Ryan, Amanda Traves, Kyle Ryan, Terry English, Garry Fraser, Fraser Bull,
Regrets: Susan Fetterley, Bill Bird, Richard Zdriluk
Guests: Brenda Cameron, Frank Cecconi, Chad MacMillan, Darryl Barnes, Rhonda Barnes
- Welcome: Brent opened the meeting at 10:05am
- Attendance: All in attendance signed in. Introductions were made by all at the meeting.
- Approval of Agenda: Approved by Kevin and 2nd by Bob Harrison
- Year in Review. Presented by Brent Stapleton. Talked about the success of the 2024 Spring Rally, The well attended Monthly rides May, June, July and August. THe great group effort by all on the repair of the Bear Creek Bridge. The generous donation of the kids ATV and the sale of the tickets raising about $5,500 for the club. The club upgraded to a new Polaris 1500 HD and sold their old Ranger. Talked about the success of the Fall Rally. Talked about the steady membership numbers but felt we might need extra help with this task next year. Talked about the various donations to Dogsled Races, Kearney Fire department, Lake of Bays Atv Trails, Burks Falls Food Bank, Sundridge Food Bank, Kearney Lions, Kearney Legion, and both snowmobile clubs, HRSC and ADSC. Talked about the need this year to do more trail work and signage. The year was a great success and very happy to all of the Directors and the volunteer time.
- Questions, and Concerns: Chad Macmillan had a question about what we paid for the new Ranger and what we sold the old Ranger for. We could identify them on the financial statements provided. It was discuss with rough numbers and said we would check with Susan at the next meeting. Chad also brought up the idea to have a meeting speaker unit for all of our monthly meetings. It is a speaker that can be tied into a zoom call or a teams call. Then members could sign on and listen to the meetings and ask questions etc. Chad said he would do some research and let the club know the cost etc. Frank Cecconi asked if there was discussion about maybe moving the Spring Rally ahead by a week or two for 2026. Brent explained that the Directors have tossed this idea around noting that the last Saturday in April was picked as it was before manyother Rallies, the trails typically have frost still in the ground and helps the trails stay in decent shape. It was discussed and thought more debate at the next meeting should be had. Frank also had a question about day passes and should we raise the cost to help encourage people to become full members. Is was discussed that our reciprocal agreements with Kawartha, Haliburton, Quad Niagra that our rates had to be approved by all the clubs.
- A motion was made to accept the actions and decisions made by the Board of Directors for the 2024 Season by Fraser Bull, 2nd by Bob Harrison and all in favour.
- A thank you was given to the Directors finishing their three year term: Amanda Traves,Fraser Bull, Richard Zdriluk and Kyle Ryan.
- Election of Directors for a three year term (2025, 2026, 2027) The election was started. Amanda Traves was asked if she would like to remain as a director. Motion by Bob Harrison, 2nd by Garry Fraser all in fouvor. Fraser Bull was asked if he would like to remain as a director. Motion by Brent Stapleton, 2nd by Kevin Ryan all in favour. Richard Zdriluk was absent but Brent spoke to him prior to the meeting and Richard agreed to be a director. Motion was made by Brent Stapleton and 2nd by Terry English all in favour. Kyle Ryan was asked if he wanted to remain. Motioned by Brent Stapleton and seconded by Bob Harrison all in favour. Brent noted that we had room for one more director. Asked the room if anyone was interested. Brent motioned Brenda Cameron, 2nd by Amanda Traves, Brenda was in agreement, all in favour.
- Other business. More discussion about having our meeting online through the speaker, talk about some work the snowmobile clubs want the club’s help with.
- Adjournment: Meeting was adjourned at 11:15 by Brent Stapleton,